Pilates studio scheduling and management
Pilates studio software that connects your entire studio.
Coordinate reformer capacity, mat classes, private sessions, instructors, readiness forms, waitlists, packages, and member communication.
- Classes and private sessions together
- Reformer capacity and waitlists
- Passes and memberships tracked clearly
Pilates studio operations
Everything around the session, connected
Member records, booking, communication, payments, and follow-up stay together from one session to the next.
Built for mixed studio schedules
A clear path from first class to regular practice
Bookify handles class places, instructor schedules, private appointments, waivers, package use, and member self-service together.
A warm welcome. Before the first hello.
Online booking
Let members reserve reformer and mat classes, private sessions, or assessments from one mobile-friendly booking page.
- Book by class or instructor
- Real-time availability and clear pricing
- Works on phones, tablets, and computers
Find the first opening
Show several days of real availability at once. Members can compare times across the week and choose the first opening that works.
- A full week of available times
- Clear appointment options for each day
- Quick access to the next open week
Classes and groups
Set the correct capacity for each class, see attendees and open places, and keep a waitlist when the available equipment is full.
- Capacity limits for every class
- Attendee lists and open spaces
- Waitlists for full sessions
Booking rules
Give reformer classes, mat classes, privates, duets, and assessments their own capacity, duration, instructor, forms, and payment rules.
- Different forms and payment rules by class
- Online, in-person, or hybrid delivery
- Team and location assignments
Your day, beautifully in order.
Calendar
Manage appointments, breaks, availability, and schedule changes in one clear calendar. Prevent double bookings and keep each day organized.
- Color-coded appointment blocks
- Team, class, and location filters
- Daily and weekly schedule views
Working hours
Set regular weekly hours for each instructor and make one-off changes for holidays, time off, or a different shift.
- Different hours for every instructor
- More than one time range per day
- Date overrides without changing weekly hours
Full classes
Keep a clear waitlist when a class is full and see who wants the next available place. Protect capacity without losing interested members.
- Waitlists for full sessions
- Capacity and open places kept visible
- A clear path from interest to attendance
Know the person. Remember the details.
Forms and agreements
Collect injuries, pregnancy details, movement concerns, experience level, emergency information, and liability waivers.
- Reusable questionnaires and agreements
- Custom fields for different classes
- Signed records kept with the booking
Client history
Keep contact details, preferences, forms, files, messages, notes, payments, and past sessions in one secure profile.
- Custom profile fields and preferences
- Bookings, forms, notes, files, and messages
- One record shared across the business
Keep the connection going.
Appointment reminders
Send text and email reminders before every session. Reduce forgotten bookings, no-shows, and manual follow-up.
- Booking confirmations and reminders
- Email and SMS delivery controls
- Templates written in your own voice
Client self-service
Give members one place to review bookings, complete forms, read messages, view files, manage passes, and pay an outstanding balance.
- Upcoming and past bookings
- Forms, messages, files, and notifications
- Balances, passes, and billing details
Work from anywhere
Check the schedule, update bookings, and view member details from any device. Members get the same clear experience when they book from a phone.
- Mobile booking for members
- Quick access to bookings and profiles
- The same account on every device
The details, taken care of.
Repeat visits
Sell drop-ins, class packs, private-session bundles, and recurring memberships, then track remaining access.
- Multi-session packages
- Recurring memberships
- Clear session counts and balances
Payments
Accept deposits, full payments, and tips online or in person. Send receipts automatically and connect each payment to the correct booking.
- Fixed or percentage deposits
- Flexible remaining-balance rules
- Online and manual payment options
Room for your next chapter.
Follow-up
Create clear follow-up tasks for the right team member and keep them connected to the member or booking that needs attention.
- Assigned tasks with due dates
- Client and booking context kept attached
- A shared view of unfinished work
Reports
See bookings, revenue, cancellations, popular classes, and returning members in one dashboard. Understand how the business is changing.
- Bookings, hours, and revenue together
- New and returning client activity
- Cancellation and service trends
Teams and locations
Manage instructors, reformer rooms, mat spaces, schedules, and studio locations from one account.
- Individual profiles and availability
- Services and bookings by team member
- Roles, permissions, and locations
- 126sessions in the live Pilates studio demo
- 52sample forms, records, and follow-ups
- 10classes with real booking rules
- 5team members with working schedules
More than scheduling
One system for the whole Pilates studio
Start with booking and add the tools your Pilates studio needs. The client experience and the back office stay connected as you grow.
Scheduling
- Online booking
- Calendar and availability
- Recurring bookings and capacity
- Services and locations
Client management
- Custom profiles
- Forms, notes, and files
- Tasks and complete history
- Client self-service
Communication
- Email and SMS reminders
- Confirmations and updates
- Form and file requests
- Post-visit follow-up
Payments
- Deposits and balances
- Receipts, tips, and refunds
- Packages and memberships
- Gift cards and promo codes
Operations
- Teams and permissions
- Services and locations
- Individual availability
- Mobile access
Reporting
- Bookings and revenue
- Utilization and balances
- Cancellations and retention
- Service and team trends
A little help.
A lovely beginning.
Full setup and customer support are included, at no extra cost. We’ll help you get your business ready and be here as you find your feet.
Talk to our teamQuestions about Bookify
A few useful answers before you start
See how booking, members, payments, teams, and locations work together for a Pilates studio.
Getting started
Can I try Bookify before moving my Pilates studio over?
Yes. You can start for free and build a real booking flow before deciding how much of the business you want to bring into Bookify.
Do I need to install anything?
No. Bookify works in a modern browser on phones, tablets, and computers.
Booking and clients
Can members book online without contacting us?
Yes. They can choose a class, see real availability, and book from your public booking page.
Can we keep forms, notes, files, and bookings together?
Yes. Each member has one connected profile for appointments, forms, notes, messages, files, and payment history.
Payments and growth
Can we require deposits or collect payment online?
Yes. You can set deposit rules, accept online payments, record in-person payments, and keep receipts with the booking.
Does Bookify support packages, memberships, and gift cards?
Yes. Use the options that fit your business and leave the rest turned off.
Teams and locations
Can each instructor have different hours and services?
Yes. Set individual availability, services, locations, and permissions for each team member.
Can one account manage more than one location?
Yes. Teams, services, schedules, and reporting can stay connected across locations.
See a complete Pilates studio working
Try Bookify with a real Pilates studio workflow
Open the admin panel, member portal, or public booking page. No signup and no setup required.