Dance studio scheduling and enrolment
Dance studio software that keeps every class in step.
Run class timetables, term enrolment, drop-ins, private coaching, instructor schedules, studio capacity, waivers, passes, tuition, and dancer communication.
- Class-led schedules with capacity
- Age, level, and style-based booking
- Enrolment, passes, and private lessons
dance studio operations
Everything around the class or lesson, connected
Dancer records, booking, communication, payments, and follow-up stay together from one class or lesson to the next.
Built around the studio timetable
Clear classes for dancers, instructors, and the front desk
Bookify connects enrolment, capacity, studios, instructor assignments, waivers, passes, payments, and make-up bookings.
A warm welcome. Before the first hello.
Online booking
Let dancers browse by style, level, age group, instructor, and day, then enrol or reserve a private lesson online.
- Book by class or lesson or instructor
- Real-time availability and clear pricing
- Works on phones, tablets, and computers
Find the first opening
Show several days of real availability at once. Dancers can compare times across the week and choose the first opening that works.
- A full week of available times
- Clear appointment options for each day
- Quick access to the next open week
Plan ahead
Let dancers choose a date first, then see available times beside it. It gives people a simple way to plan further ahead.
- Available dates across the month
- Times beside the selected day
- Class or lesson and instructor details kept in view
Classes and groups
Set limits by room and class, see the live roster, record attendance, and make open places clear.
- Capacity limits for every class
- Attendee lists and open spaces
- Waitlists for full sessions
Booking rules
Give ballet, jazz, contemporary, hip-hop, youth, adult, workshop, and private formats the correct eligibility, duration, room, and payment rules.
- Different forms and payment rules by class or lesson
- Online, in-person, or hybrid delivery
- Team and location assignments
Your day, beautifully in order.
Calendar
Manage appointments, breaks, availability, and schedule changes in one clear calendar. Prevent double bookings and keep each day organized.
- Color-coded appointment blocks
- Team, class or lesson, and location filters
- Daily and weekly schedule views
Repeat schedules
Build a recurring timetable, add workshops and rehearsals, and keep holidays, substitutions, and make-up classes connected.
- Weekly and custom recurrence patterns
- Future appointments kept together
- Easy changes when plans shift
Working hours
Coordinate weekly teaching, private coaching, rehearsals, substitutions, and time away for every instructor.
- Different hours for every instructor
- More than one time range per day
- Date overrides without changing weekly hours
Full classes
Keep a fair waitlist and quickly contact dancers when a place opens in a full class or workshop.
- Waitlists for full sessions
- Capacity and open places kept visible
- A clear path from interest to attendance
Know the person. Remember the details.
Forms and agreements
Collect injuries, accessibility needs, emergency contacts, guardian details, media consent, and studio policies before class.
- Reusable questionnaires and agreements
- Custom fields for different classes and lessons
- Signed records kept with the booking
Client history
Keep classes, attendance, passes, waivers, preferences, notes, payments, and messages together in one dancer record.
- Custom profile fields and preferences
- Bookings, forms, notes, files, and messages
- One record shared across the business
Keep the connection going.
Appointment reminders
Send text and email reminders before every class or lesson. Reduce forgotten bookings, no-shows, and manual follow-up.
- Booking confirmations and reminders
- Email and SMS delivery controls
- Templates written in your own voice
Client self-service
Give dancers one place to review bookings, complete forms, read messages, view files, manage passes, and pay an outstanding balance.
- Upcoming and past bookings
- Forms, messages, files, and notifications
- Balances, passes, and billing details
Work from anywhere
Check the schedule, update bookings, and view dancer details from any device. Dancers get the same clear experience when they book from a phone.
- Mobile booking for dancers
- Quick access to bookings and profiles
- The same account on every device
The details, taken care of.
Repeat visits
Offer term enrolment, multi-class passes, memberships, and drop-ins, then keep remaining access and billing visible.
- Multi-session packages
- Recurring memberships
- Clear session counts and balances
Payments
Accept class tuition, drop-in fees, private lesson payments, and deposits online or at the studio.
- Fixed or percentage deposits
- Flexible remaining-balance rules
- Online and manual payment options
Gift cards
Let people purchase gift cards online at any time. Bring in new dancers and make seasonal sales easier to manage.
- Sell and issue gift cards online
- Track balances and recipients
- Redeem against future bookings
Room for your next chapter.
Reports
See bookings, revenue, cancellations, popular classes and lessons, and returning dancers in one dashboard. Understand how the business is changing.
- Bookings, hours, and revenue together
- New and returning client activity
- Cancellation and service trends
Teams and locations
Manage instructor profiles, styles, room assignments, availability, permissions, and multiple studio locations from one account.
- Individual profiles and availability
- Services and bookings by team member
- Roles, permissions, and locations
- 126classes and lessons in the live dance studio demo
- 52sample forms, records, and follow-ups
- 10classes and lessons with real booking rules
- 5team members with working schedules
More than scheduling
One system for the whole dance studio
Start with booking and add the tools your dance studio needs. The client experience and the back office stay connected as you grow.
Scheduling
- Online booking
- Calendar and availability
- Recurring bookings and capacity
- Services and locations
Client management
- Custom profiles
- Forms, notes, and files
- Tasks and complete history
- Client self-service
Communication
- Email and SMS reminders
- Confirmations and updates
- Form and file requests
- Post-visit follow-up
Payments
- Deposits and balances
- Receipts, tips, and refunds
- Packages and memberships
- Gift cards and promo codes
Operations
- Teams and permissions
- Services and locations
- Individual availability
- Mobile access
Reporting
- Bookings and revenue
- Utilization and balances
- Cancellations and retention
- Service and team trends
A little help.
A lovely beginning.
Full setup and customer support are included, at no extra cost. We’ll help you get your business ready and be here as you find your feet.
Talk to our teamQuestions about Bookify
A few useful answers before you start
See how booking, dancers, payments, teams, and locations work together for a dance studio.
Getting started
Can I try Bookify before moving my dance studio over?
Yes. You can start for free and build a real booking flow before deciding how much of the business you want to bring into Bookify.
Do I need to install anything?
No. Bookify works in a modern browser on phones, tablets, and computers.
Booking and clients
Can dancers book online without contacting us?
Yes. They can choose a class or lesson, see real availability, and book from your public booking page.
Can we keep forms, notes, files, and bookings together?
Yes. Each dancer has one connected profile for appointments, forms, notes, messages, files, and payment history.
Payments and growth
Can we require deposits or collect payment online?
Yes. You can set deposit rules, accept online payments, record in-person payments, and keep receipts with the booking.
Does Bookify support packages, memberships, and gift cards?
Yes. Use the options that fit your business and leave the rest turned off.
Teams and locations
Can each instructor have different hours and services?
Yes. Set individual availability, services, locations, and permissions for each team member.
Can one account manage more than one location?
Yes. Teams, services, schedules, and reporting can stay connected across locations.
See a complete dance studio working
Try Bookify with a real dance studio workflow
Open the admin panel, dancer portal, or public booking page. No signup and no setup required.