Physical therapy practice management
Physical therapy software that connects your entire practice.
Manage evaluations, recurring visits, intake, SOAP notes, body charts, exercise files, follow-up tasks, payments, and reminders from one workspace.
- Evaluation and consent before arrival
- SOAP notes and visual charting
- Plans, files, and follow-up in context
physical therapy practice operations
Everything around the visit, connected
Patient records, booking, communication, payments, and follow-up stay together from one visit to the next.
Built for a course of care
The patient story stays clear from evaluation to discharge
Each visit stays connected to the assessment, previous response, current plan, shared resources, tasks, and future appointments.
A warm welcome. Before the first hello.
Online booking
Let patients see available times and book visits online whenever it suits them. Spend less time answering calls and messages.
- Book by visit type or therapist
- Real-time availability and clear pricing
- Works on phones, tablets, and computers
Booking rules
Set the right duration, forms, therapist, location, and payment policy for evaluations, follow-ups, reassessments, and virtual visits.
- Different forms and payment rules by visit type
- Online, in-person, or hybrid delivery
- Team and location assignments
Your day, beautifully in order.
Calendar
Manage appointments, breaks, availability, and schedule changes in one clear calendar. Prevent double bookings and keep each day organized.
- Color-coded appointment blocks
- Team, visit type, and location filters
- Daily and weekly schedule views
Working hours
Set regular weekly hours for each therapist and make one-off changes for holidays, time off, or a different shift.
- Different hours for every therapist
- More than one time range per day
- Date overrides without changing weekly hours
Repeat schedules
Set up repeating visits without rebuilding the schedule each time. Keep regular patients and team availability aligned.
- Weekly and custom recurrence patterns
- Future appointments kept together
- Easy changes when plans shift
Know the person. Remember the details.
Intake and consent
Collect injury history, symptoms, medical details, goals, contraindications, referrals, and informed consent before evaluation.
- Reusable intake and consent templates
- Custom questions for different visit types
- Completed forms connected to the patient
Notes and charting
Document assessments, objective findings, treatment, response, goals, and plans with reusable notes and visual body charts.
- Reusable note templates
- Custom fields and visual markings
- Signed records with amendment history
Client history
Keep contact details, preferences, forms, files, messages, notes, payments, and past visits in one secure profile.
- Custom profile fields and preferences
- Bookings, forms, notes, files, and messages
- One record shared across the business
Files
Keep referrals, reports, exercise sheets, progress material, and shared documents with the patient record.
- Internal and client-visible files
- Documents, images, and video support
- Files connected to the client history
Important context
Make important client context easier to notice. Assign badges manually or use rules to flag useful details across the team.
- Text and image badges
- Manual or automatic assignment
- Clear context inside the client record
Session work
Keep the transcript, chart, tasks, notes, and files for a session together. With confirmed consent, Scribe Assist can prepare documentation for your review.
- Consent-aware recording and transcription
- Draft charts, notes, and follow-up tasks
- Everything reviewed before it becomes part of the record
Keep the connection going.
Appointment reminders
Send text and email reminders before every visit. Reduce forgotten bookings, no-shows, and manual follow-up.
- Booking confirmations and reminders
- Email and SMS delivery controls
- Templates written in your own voice
Client self-service
Give patients one place to review bookings, complete forms, read messages, view files, manage passes, and pay an outstanding balance.
- Upcoming and past bookings
- Forms, messages, files, and notifications
- Balances, passes, and billing details
Work from anywhere
Check the schedule, update bookings, and view patient details from any device. Patients get the same clear experience when they book from a phone.
- Mobile booking for patients
- Quick access to bookings and profiles
- The same account on every device
Online Payments and Deposits
Payments
Accept deposits, full payments, and tips online or in person. Send receipts automatically and connect each payment to the correct booking.
- Fixed or percentage deposits
- Flexible remaining-balance rules
- Online and manual payment options
Room for your next chapter.
Follow-up
Track exercise updates, referral follow-up, document requests, and other work with the patient context attached.
- Assigned tasks with due dates
- Client and booking context kept attached
- A shared view of unfinished work
Reports
See bookings, revenue, cancellations, popular visit types, and returning patients in one dashboard. Understand how the business is changing.
- Bookings, hours, and revenue together
- New and returning client activity
- Cancellation and service trends
Teams and locations
Manage multiple therapists, visit types, schedules, and locations from one account. Keep the operation organized as it grows.
- Individual profiles and availability
- Services and bookings by team member
- Roles, permissions, and locations
- 126visits in the live physical therapy demo
- 52sample forms, records, and follow-ups
- 10visit types with real booking rules
- 5team members with working schedules
More than scheduling
One system for the whole physical therapy practice
Start with booking and add the tools your physical therapy practice needs. The client experience and the back office stay connected as you grow.
Scheduling
- Online booking
- Calendar and availability
- Recurring bookings and capacity
- Services and locations
Client management
- Custom profiles
- Forms, notes, and files
- Tasks and complete history
- Client self-service
Communication
- Email and SMS reminders
- Confirmations and updates
- Form and file requests
- Post-visit follow-up
Payments
- Deposits and balances
- Receipts, tips, and refunds
- Packages and memberships
- Gift cards and promo codes
Operations
- Teams and permissions
- Services and locations
- Individual availability
- Mobile access
Reporting
- Bookings and revenue
- Utilization and balances
- Cancellations and retention
- Service and team trends
A little help.
A lovely beginning.
Full setup and customer support are included, at no extra cost. We’ll help you get your business ready and be here as you find your feet.
Talk to our teamQuestions about Bookify
A few useful answers before you start
See how booking, patients, payments, teams, and locations work together for a physical therapy practice.
Getting started
Can I try Bookify before moving my physical therapy practice over?
Yes. You can start for free and build a real booking flow before deciding how much of the business you want to bring into Bookify.
Do I need to install anything?
No. Bookify works in a modern browser on phones, tablets, and computers.
Booking and clients
Can patients book online without contacting us?
Yes. They can choose a visit type, see real availability, and book from your public booking page.
Can we keep forms, notes, files, and bookings together?
Yes. Each patient has one connected profile for appointments, forms, notes, messages, files, and payment history.
Payments and growth
Can we require deposits or collect payment online?
Yes. You can set deposit rules, accept online payments, record in-person payments, and keep receipts with the booking.
Does Bookify support packages, memberships, and gift cards?
Yes. Use the options that fit your business and leave the rest turned off.
Teams and locations
Can each therapist have different hours and services?
Yes. Set individual availability, services, locations, and permissions for each team member.
Can one account manage more than one location?
Yes. Teams, services, schedules, and reporting can stay connected across locations.
See a complete physical therapy practice working
Try Bookify with a real physical therapy workflow
Open the admin panel, patient portal, or public booking page. No signup and no setup required.