Spa booking and business management
Spa software that connects your entire business.
Connect treatment booking, provider schedules, intake, packages, deposits, gift cards, products, follow-up, and reporting across the spa.
- Treatment menus and upgrades
- Packages, memberships, and gift cards
- Guest preferences remembered
spa operations
Everything around the appointment, connected
Guest records, booking, communication, payments, and follow-up stay together from one appointment to the next.
Built for considered hospitality
Every detail around the treatment stays connected
From preferences and contraindications to add-ons and aftercare, the team sees what it needs without making the guest repeat themselves.
A warm welcome. Before the first hello.
Online booking
Let guests see available times and book appointments online whenever it suits them. Spend less time answering calls and messages.
- Book by treatment or provider
- Real-time availability and clear pricing
- Works on phones, tablets, and computers
Find the first opening
Show several days of real availability at once. Guests can compare times across the week and choose the first opening that works.
- A full week of available times
- Clear appointment options for each day
- Quick access to the next open week
Plan ahead
Let guests choose a date first, then see available times beside it. It gives people a simple way to plan further ahead.
- Available dates across the month
- Times beside the selected day
- Treatment and provider details kept in view
Services and pricing
Organize massages, facials, body treatments, rituals, enhancements, durations, and prices in a booking menu guests can understand.
- Clear durations and prices
- Optional add-ons and upgrades
- Different offerings by team member or location
Booking rules
Give each treatment its own duration, provider, room, forms, preparation details, capacity, and payment policy.
- Different forms and payment rules by treatment
- Online, in-person, or hybrid delivery
- Team and location assignments
Your day, beautifully in order.
Calendar
Manage appointments, breaks, availability, and schedule changes in one clear calendar. Prevent double bookings and keep each day organized.
- Color-coded appointment blocks
- Team, treatment, and location filters
- Daily and weekly schedule views
Working hours
Set regular weekly hours for each provider and make one-off changes for holidays, time off, or a different shift.
- Different hours for every provider
- More than one time range per day
- Date overrides without changing weekly hours
Know the person. Remember the details.
Intake and consent
Collect health details, pregnancy status, contraindications, allergies, preferences, and consent for the selected treatment.
- Reusable intake and consent templates
- Custom questions for different treatments
- Completed forms connected to the guest
Client history
Remember pressure, product, temperature, provider, sensitivity, and amenity preferences alongside previous visits.
- Custom profile fields and preferences
- Bookings, forms, notes, files, and messages
- One record shared across the business
Keep the connection going.
Appointment reminders
Send text and email reminders before every appointment. Reduce forgotten bookings, no-shows, and manual follow-up.
- Booking confirmations and reminders
- Email and SMS delivery controls
- Templates written in your own voice
Client self-service
Give guests one place to review bookings, complete forms, read messages, view files, manage passes, and pay an outstanding balance.
- Upcoming and past bookings
- Forms, messages, files, and notifications
- Balances, passes, and billing details
Work from anywhere
Check the schedule, update bookings, and view guest details from any device. Guests get the same clear experience when they book from a phone.
- Mobile booking for guests
- Quick access to bookings and profiles
- The same account on every device
The details, taken care of.
Payments
Accept deposits, full payments, and tips online or in person, then keep the receipt and remaining balance with the appointment.
- Fixed or percentage deposits
- Flexible remaining-balance rules
- Online and manual payment options
Protect your time
Set cancellation and no-show policies, ask guests to accept them during booking, and collect applicable fees when necessary.
- Service-level cancellation rules
- Custom cancellation cutoffs
- Deposits and late-cancellation charges
Repeat visits
Sell treatment bundles, prepaid packages, and recurring memberships while keeping use and balances clear.
- Multi-session packages
- Recurring memberships
- Clear session counts and balances
Gift cards
Let people purchase gift cards online at any time. Bring in new guests and make seasonal sales easier to manage.
- Sell and issue gift cards online
- Track balances and recipients
- Redeem against future bookings
Retail and promotions
Sell home-care and wellness products, track inventory and orders, and create offers across treatments or retail.
- Products, categories, and collections
- Inventory and order tracking
- Promo codes for services and products
Room for your next chapter.
Follow-up
Track special requests, product recommendations, aftercare, room preparation, and other unfinished work with the guest context attached.
- Assigned tasks with due dates
- Client and booking context kept attached
- A shared view of unfinished work
Reports
See bookings, revenue, cancellations, popular treatments, and returning guests in one dashboard. Understand how the business is changing.
- Bookings, hours, and revenue together
- New and returning client activity
- Cancellation and service trends
Teams and locations
Manage provider schedules, room assignments, treatment menus, permissions, and spa locations from one account.
- Individual profiles and availability
- Services and bookings by team member
- Roles, permissions, and locations
- 126appointments in the live spa demo
- 52sample forms, records, and follow-ups
- 10treatments with real booking rules
- 5team members with working schedules
More than scheduling
One system for the whole spa
Start with booking and add the tools your spa needs. The client experience and the back office stay connected as you grow.
Scheduling
- Online booking
- Calendar and availability
- Recurring bookings and capacity
- Services and locations
Client management
- Custom profiles
- Forms, notes, and files
- Tasks and complete history
- Client self-service
Communication
- Email and SMS reminders
- Confirmations and updates
- Form and file requests
- Post-visit follow-up
Payments
- Deposits and balances
- Receipts, tips, and refunds
- Packages and memberships
- Gift cards and promo codes
Operations
- Teams and permissions
- Services and locations
- Individual availability
- Mobile access
Reporting
- Bookings and revenue
- Utilization and balances
- Cancellations and retention
- Service and team trends
A little help.
A lovely beginning.
Full setup and customer support are included, at no extra cost. We’ll help you get your business ready and be here as you find your feet.
Talk to our teamQuestions about Bookify
A few useful answers before you start
See how booking, guests, payments, teams, and locations work together for a spa.
Getting started
Can I try Bookify before moving my spa over?
Yes. You can start for free and build a real booking flow before deciding how much of the business you want to bring into Bookify.
Do I need to install anything?
No. Bookify works in a modern browser on phones, tablets, and computers.
Booking and clients
Can guests book online without contacting us?
Yes. They can choose a treatment, see real availability, and book from your public booking page.
Can we keep forms, notes, files, and bookings together?
Yes. Each guest has one connected profile for appointments, forms, notes, messages, files, and payment history.
Payments and growth
Can we require deposits or collect payment online?
Yes. You can set deposit rules, accept online payments, record in-person payments, and keep receipts with the booking.
Does Bookify support packages, memberships, and gift cards?
Yes. Use the options that fit your business and leave the rest turned off.
Teams and locations
Can each provider have different hours and services?
Yes. Set individual availability, services, locations, and permissions for each team member.
Can one account manage more than one location?
Yes. Teams, services, schedules, and reporting can stay connected across locations.
See a complete spa working
Try Bookify with a real spa workflow
Open the admin panel, guest portal, or public booking page. No signup and no setup required.