Photography booking and client management
Photography studio software that connects your entire business.
Connect session booking, questionnaires, agreements, shot details, reference files, deposits, tasks, and client communication in one place.
- Session-specific questionnaires
- Contracts, references, and files
- Deposits and production tasks
photography studio operations
Everything around the shoot, connected
Client records, booking, communication, payments, and follow-up stay together from one shoot to the next.
Built around the full shoot
More than a date on the calendar
Bookify keeps the people, brief, location, files, payment schedule, and unfinished work attached to the right session.
A warm welcome. Before the first hello.
Online booking
Let clients see available times and book shoots online whenever it suits them. Spend less time answering calls and messages.
- Book by session or photographer
- Real-time availability and clear pricing
- Works on phones, tablets, and computers
Booking rules
Give portraits, headshots, events, families, branding, and other session types their own duration, questions, location, and payment policy.
- Different forms and payment rules by session
- Online, in-person, or hybrid delivery
- Team and location assignments
Your day, beautifully in order.
Calendar
Manage appointments, breaks, availability, and schedule changes in one clear calendar. Prevent double bookings and keep each day organized.
- Color-coded appointment blocks
- Team, session, and location filters
- Daily and weekly schedule views
Working hours
Set regular weekly hours for each photographer and make one-off changes for holidays, time off, or a different shift.
- Different hours for every photographer
- More than one time range per day
- Date overrides without changing weekly hours
Know the person. Remember the details.
Forms and agreements
Collect the brief, participants, location details, usage needs, shot priorities, model releases, and signed agreements.
- Reusable questionnaires and agreements
- Custom fields for different sessions
- Signed records kept with the booking
Client history
Keep contact details, preferences, forms, files, messages, notes, payments, and past shoots in one secure profile.
- Custom profile fields and preferences
- Bookings, forms, notes, files, and messages
- One record shared across the business
Files
Keep inspiration, location notes, schedules, reference images, and client-visible files with the correct shoot.
- Internal and client-visible files
- Documents, images, and video support
- Files connected to the client history
Keep the connection going.
Appointment reminders
Send text and email reminders before every shoot. Reduce forgotten bookings, no-shows, and manual follow-up.
- Booking confirmations and reminders
- Email and SMS delivery controls
- Templates written in your own voice
Client self-service
Give clients one place to review bookings, complete forms, read messages, view files, manage passes, and pay an outstanding balance.
- Upcoming and past bookings
- Forms, messages, files, and notifications
- Balances, passes, and billing details
Work from anywhere
Check the schedule, update bookings, and view client details from any device. Clients get the same clear experience when they book from a phone.
- Mobile booking for clients
- Quick access to bookings and profiles
- The same account on every device
The details, taken care of.
Payments
Require a fixed or percentage retainer, set when the balance is due, record later payments, and keep receipts with the session.
- Fixed or percentage deposits
- Flexible remaining-balance rules
- Online and manual payment options
Protect your time
Set cancellation and no-show policies, ask clients to accept them during booking, and collect applicable fees when necessary.
- Service-level cancellation rules
- Custom cancellation cutoffs
- Deposits and late-cancellation charges
Repeat visits
Sell session bundles, prepaid credits, and recurring plans that clients can purchase online and use when they book.
- Multi-session packages
- Recurring memberships
- Clear session counts and balances
Room for your next chapter.
Follow-up
Track planning, equipment, shot lists, editing, approvals, delivery, and follow-up with due dates and clear ownership.
- Assigned tasks with due dates
- Client and booking context kept attached
- A shared view of unfinished work
Your online presence
Publish service pages, helpful content, and direct booking links from the same system that runs the schedule. Keep the path from discovery to booking short.
- Service and content pages
- Direct links to specific sessions
- Navigation, themes, and page controls
Reports
See bookings, revenue, cancellations, popular sessions, and returning clients in one dashboard. Understand how the business is changing.
- Bookings, hours, and revenue together
- New and returning client activity
- Cancellation and service trends
Teams and locations
Manage multiple photographers, sessions, schedules, and locations from one account. Keep the operation organized as it grows.
- Individual profiles and availability
- Services and bookings by team member
- Roles, permissions, and locations
- 126shoots in the live photography studio demo
- 52sample forms, records, and follow-ups
- 10sessions with real booking rules
- 5team members with working schedules
More than scheduling
One system for the whole photography studio
Start with booking and add the tools your photography studio needs. The client experience and the back office stay connected as you grow.
Scheduling
- Online booking
- Calendar and availability
- Recurring bookings and capacity
- Services and locations
Client management
- Custom profiles
- Forms, notes, and files
- Tasks and complete history
- Client self-service
Communication
- Email and SMS reminders
- Confirmations and updates
- Form and file requests
- Post-visit follow-up
Payments
- Deposits and balances
- Receipts, tips, and refunds
- Packages and memberships
- Gift cards and promo codes
Operations
- Teams and permissions
- Services and locations
- Individual availability
- Mobile access
Reporting
- Bookings and revenue
- Utilization and balances
- Cancellations and retention
- Service and team trends
A little help.
A lovely beginning.
Full setup and customer support are included, at no extra cost. We’ll help you get your business ready and be here as you find your feet.
Talk to our teamQuestions about Bookify
A few useful answers before you start
See how booking, clients, payments, teams, and locations work together for a photography studio.
Getting started
Can I try Bookify before moving my photography studio over?
Yes. You can start for free and build a real booking flow before deciding how much of the business you want to bring into Bookify.
Do I need to install anything?
No. Bookify works in a modern browser on phones, tablets, and computers.
Booking and clients
Can clients book online without contacting us?
Yes. They can choose a session, see real availability, and book from your public booking page.
Can we keep forms, notes, files, and bookings together?
Yes. Each client has one connected profile for appointments, forms, notes, messages, files, and payment history.
Payments and growth
Can we require deposits or collect payment online?
Yes. You can set deposit rules, accept online payments, record in-person payments, and keep receipts with the booking.
Does Bookify support packages, memberships, and gift cards?
Yes. Use the options that fit your business and leave the rest turned off.
Teams and locations
Can each photographer have different hours and services?
Yes. Set individual availability, services, locations, and permissions for each team member.
Can one account manage more than one location?
Yes. Teams, services, schedules, and reporting can stay connected across locations.
See a complete photography studio working
Try Bookify with a real photography studio workflow
Open the admin panel, client portal, or public booking page. No signup and no setup required.