Tutoring scheduling and student management
Tutoring software that connects your entire business.
Connect assessment booking, tutor schedules, online lessons, notes, shared resources, homework tasks, lesson packages, payments, and reminders.
- Online and in-person lessons
- Student goals, notes, and resources
- Lesson packages and balances
tutoring business operations
Everything around the lesson, connected
Student records, booking, communication, payments, and follow-up stay together from one lesson to the next.
Built for steady progress
Useful context for the tutor and a clear next step for the student
Bookify keeps the lesson history, goals, resources, tasks, package usage, and future bookings connected.
A warm welcome. Before the first hello.
Online booking
Let students see available times and book lessons online whenever it suits them. Spend less time answering calls and messages.
- Book by lesson type or tutor
- Real-time availability and clear pricing
- Works on phones, tablets, and computers
Find the first opening
Show several days of real availability at once. Students can compare times across the week and choose the first opening that works.
- A full week of available times
- Clear appointment options for each day
- Quick access to the next open week
Plan ahead
Let students choose a date first, then see available times beside it. It gives people a simple way to plan further ahead.
- Available dates across the month
- Times beside the selected day
- Lesson type and tutor details kept in view
Your day, beautifully in order.
Calendar
Manage appointments, breaks, availability, and schedule changes in one clear calendar. Prevent double bookings and keep each day organized.
- Color-coded appointment blocks
- Team, lesson type, and location filters
- Daily and weekly schedule views
Working hours
Set recurring teaching hours, breaks, time off, online availability, and date-specific overrides for every tutor.
- Different hours for every tutor
- More than one time range per day
- Date overrides without changing weekly hours
Repeat schedules
Schedule a regular lesson pattern while keeping changes, reminders, tutor availability, and student history connected.
- Weekly and custom recurrence patterns
- Future appointments kept together
- Easy changes when plans shift
Know the person. Remember the details.
Forms and agreements
Collect subjects, goals, current level, learning needs, availability, guardian details, and lesson policies before starting.
- Reusable questionnaires and agreements
- Custom fields for different lesson types
- Signed records kept with the booking
Notes and charting
Record topics covered, strengths, gaps, progress, tutor observations, and the focus for the next lesson.
- Reusable note templates
- Custom fields and visual markings
- Signed records with amendment history
Client history
Keep contact details, preferences, forms, files, messages, notes, payments, and past lessons in one secure profile.
- Custom profile fields and preferences
- Bookings, forms, notes, files, and messages
- One record shared across the business
Files
Keep assignments, practice material, reports, reference files, and shared resources with the student record.
- Internal and client-visible files
- Documents, images, and video support
- Files connected to the client history
Keep the connection going.
Online appointments
Offer online or hybrid lessons through Bookify Video, Google Meet, Zoom, or the meeting link your tutoring business already uses.
- Bookify Video, Google Meet, and Zoom
- Online, in-person, or hybrid lesson types
- Meeting access from the booking and client portal
Appointment reminders
Send text and email reminders before every lesson. Reduce forgotten bookings, no-shows, and manual follow-up.
- Booking confirmations and reminders
- Email and SMS delivery controls
- Templates written in your own voice
Client self-service
Give students one place to review bookings, complete forms, read messages, view files, manage passes, and pay an outstanding balance.
- Upcoming and past bookings
- Forms, messages, files, and notifications
- Balances, passes, and billing details
Work from anywhere
Check the schedule, update bookings, and view student details from any device. Students get the same clear experience when they book from a phone.
- Mobile booking for students
- Quick access to bookings and profiles
- The same account on every device
The details, taken care of.
Repeat visits
Sell multi-lesson packages, keep remaining lessons visible, and connect package use to the correct booking.
- Multi-session packages
- Recurring memberships
- Clear session counts and balances
Payments
Accept payment online or in person, keep receipts with the correct lesson, and make remaining package balances easy to review.
- Fixed or percentage deposits
- Flexible remaining-balance rules
- Online and manual payment options
Room for your next chapter.
Follow-up
Track practice work, resource preparation, guardian updates, and follow-up tasks with due dates and lesson context.
- Assigned tasks with due dates
- Client and booking context kept attached
- A shared view of unfinished work
Reports
See bookings, revenue, cancellations, popular lesson types, and returning students in one dashboard. Understand how the business is changing.
- Bookings, hours, and revenue together
- New and returning client activity
- Cancellation and service trends
Teams and locations
Manage tutor profiles, subjects, lesson types, teaching locations, availability, and permissions from one account.
- Individual profiles and availability
- Services and bookings by team member
- Roles, permissions, and locations
- 126lessons in the live tutoring demo
- 52sample forms, records, and follow-ups
- 10lesson types with real booking rules
- 5team members with working schedules
More than scheduling
One system for the whole tutoring business
Start with booking and add the tools your tutoring business needs. The client experience and the back office stay connected as you grow.
Scheduling
- Online booking
- Calendar and availability
- Recurring bookings and capacity
- Services and locations
Client management
- Custom profiles
- Forms, notes, and files
- Tasks and complete history
- Client self-service
Communication
- Email and SMS reminders
- Confirmations and updates
- Form and file requests
- Post-visit follow-up
Payments
- Deposits and balances
- Receipts, tips, and refunds
- Packages and memberships
- Gift cards and promo codes
Operations
- Teams and permissions
- Services and locations
- Individual availability
- Mobile access
Reporting
- Bookings and revenue
- Utilization and balances
- Cancellations and retention
- Service and team trends
A little help.
A lovely beginning.
Full setup and customer support are included, at no extra cost. We’ll help you get your business ready and be here as you find your feet.
Talk to our teamQuestions about Bookify
A few useful answers before you start
See how booking, students, payments, teams, and locations work together for a tutoring business.
Getting started
Can I try Bookify before moving my tutoring business over?
Yes. You can start for free and build a real booking flow before deciding how much of the business you want to bring into Bookify.
Do I need to install anything?
No. Bookify works in a modern browser on phones, tablets, and computers.
Booking and clients
Can students book online without contacting us?
Yes. They can choose a lesson type, see real availability, and book from your public booking page.
Can we keep forms, notes, files, and bookings together?
Yes. Each student has one connected profile for appointments, forms, notes, messages, files, and payment history.
Payments and growth
Can we require deposits or collect payment online?
Yes. You can set deposit rules, accept online payments, record in-person payments, and keep receipts with the booking.
Does Bookify support packages, memberships, and gift cards?
Yes. Use the options that fit your business and leave the rest turned off.
Teams and locations
Can each tutor have different hours and services?
Yes. Set individual availability, services, locations, and permissions for each team member.
Can one account manage more than one location?
Yes. Teams, services, schedules, and reporting can stay connected across locations.
See a complete tutoring business working
Try Bookify with a real tutoring workflow
Open the admin panel, student portal, or public booking page. No signup and no setup required.