Music school scheduling and management
Music school software for every lesson, class, and teacher.
Coordinate recurring private lessons, group theory classes, ensembles, teacher availability, studio rooms, student progress, tuition plans, and family communication.
- Private lessons and group classes
- Teacher and studio room schedules
- Tuition plans and lesson packs
music school operations
Everything around the lesson or class, connected
Student records, booking, communication, payments, and follow-up stay together from one lesson or class to the next.
Built around learning music
A clear rhythm from first assessment to confident performance
Bookify keeps the schedule, instrument, teacher, room, family contact, progress notes, resources, and payment plan together.
A warm welcome. Before the first hello.
Online booking
Let families and adult students choose an instrument, teacher, lesson format, class, and available time from any device.
- Book by lesson or class or teacher
- Real-time availability and clear pricing
- Works on phones, tablets, and computers
Find the first opening
Show several days of real availability at once. Students can compare times across the week and choose the first opening that works.
- A full week of available times
- Clear appointment options for each day
- Quick access to the next open week
Plan ahead
Let students choose a date first, then see available times beside it. It gives people a simple way to plan further ahead.
- Available dates across the month
- Times beside the selected day
- Lesson or class and teacher details kept in view
Classes and groups
Set places for theory groups, ensembles, workshops, and choirs, then keep enrolment and openings visible.
- Capacity limits for every class
- Attendee lists and open spaces
- Waitlists for full sessions
Booking rules
Give every instrument, level, private lesson, group class, and workshop its own duration, teacher, room, capacity, and booking rules.
- Different forms and payment rules by lesson or class
- Online, in-person, or hybrid delivery
- Team and location assignments
Your day, beautifully in order.
Calendar
Manage appointments, breaks, availability, and schedule changes in one clear calendar. Prevent double bookings and keep each day organized.
- Color-coded appointment blocks
- Team, lesson or class, and location filters
- Daily and weekly schedule views
Repeat schedules
Set weekly private lessons, term-based classes, rehearsals, and one-off workshops while keeping exceptions and make-up dates clear.
- Weekly and custom recurrence patterns
- Future appointments kept together
- Easy changes when plans shift
Working hours
Coordinate regular teaching hours, substitutions, time away, online lessons, and instrument specialities for every teacher.
- Different hours for every teacher
- More than one time range per day
- Date overrides without changing weekly hours
Know the person. Remember the details.
Forms and agreements
Collect instrument interests, experience, learning goals, accessibility needs, guardian details, media consent, and school policies.
- Reusable questionnaires and agreements
- Custom fields for different lessons and classes
- Signed records kept with the booking
Notes and charting
Record repertoire, technique, practice focus, milestones, teacher observations, and the plan for the next lesson.
- Reusable note templates
- Custom fields and visual markings
- Signed records with amendment history
Client history
Keep contact details, preferences, forms, files, messages, notes, payments, and past lessons and classes in one secure profile.
- Custom profile fields and preferences
- Bookings, forms, notes, files, and messages
- One record shared across the business
Files
Keep scores, recordings, worksheets, backing tracks, and practice material with the student record.
- Internal and client-visible files
- Documents, images, and video support
- Files connected to the client history
Keep the connection going.
Online appointments
Offer online lessons through Bookify Video, Google Meet, Zoom, or the teaching link your school already uses.
- Bookify Video, Google Meet, and Zoom
- Online, in-person, or hybrid lessons and classes
- Meeting access from the booking and client portal
Appointment reminders
Send text and email reminders before every lesson or class. Reduce forgotten bookings, no-shows, and manual follow-up.
- Booking confirmations and reminders
- Email and SMS delivery controls
- Templates written in your own voice
Client self-service
Give students one place to review bookings, complete forms, read messages, view files, manage passes, and pay an outstanding balance.
- Upcoming and past bookings
- Forms, messages, files, and notifications
- Balances, passes, and billing details
The details, taken care of.
Repeat visits
Sell recurring tuition, lesson packs, class passes, and workshop access while keeping balances easy to follow.
- Multi-session packages
- Recurring memberships
- Clear session counts and balances
Payments
Accept deposits, full payments, and tips online or in person. Send receipts automatically and connect each payment to the correct booking.
- Fixed or percentage deposits
- Flexible remaining-balance rules
- Online and manual payment options
Room for your next chapter.
Follow-up
Create clear follow-up tasks for the right team member and keep them connected to the student or booking that needs attention.
- Assigned tasks with due dates
- Client and booking context kept attached
- A shared view of unfinished work
Reports
See bookings, revenue, cancellations, popular lessons and classes, and returning students in one dashboard. Understand how the business is changing.
- Bookings, hours, and revenue together
- New and returning client activity
- Cancellation and service trends
Teams and locations
Manage teacher profiles, instrument specialities, room assignments, shared equipment, permissions, and school locations from one account.
- Individual profiles and availability
- Services and bookings by team member
- Roles, permissions, and locations
- 126lessons and classes in the live music school demo
- 52sample forms, records, and follow-ups
- 10lessons and classes with real booking rules
- 5team members with working schedules
More than scheduling
One system for the whole music school
Start with booking and add the tools your music school needs. The client experience and the back office stay connected as you grow.
Scheduling
- Online booking
- Calendar and availability
- Recurring bookings and capacity
- Services and locations
Client management
- Custom profiles
- Forms, notes, and files
- Tasks and complete history
- Client self-service
Communication
- Email and SMS reminders
- Confirmations and updates
- Form and file requests
- Post-visit follow-up
Payments
- Deposits and balances
- Receipts, tips, and refunds
- Packages and memberships
- Gift cards and promo codes
Operations
- Teams and permissions
- Services and locations
- Individual availability
- Mobile access
Reporting
- Bookings and revenue
- Utilization and balances
- Cancellations and retention
- Service and team trends
A little help.
A lovely beginning.
Full setup and customer support are included, at no extra cost. We’ll help you get your business ready and be here as you find your feet.
Talk to our teamQuestions about Bookify
A few useful answers before you start
See how booking, students, payments, teams, and locations work together for a music school.
Getting started
Can I try Bookify before moving my music school over?
Yes. You can start for free and build a real booking flow before deciding how much of the business you want to bring into Bookify.
Do I need to install anything?
No. Bookify works in a modern browser on phones, tablets, and computers.
Booking and clients
Can students book online without contacting us?
Yes. They can choose a lesson or class, see real availability, and book from your public booking page.
Can we keep forms, notes, files, and bookings together?
Yes. Each student has one connected profile for appointments, forms, notes, messages, files, and payment history.
Payments and growth
Can we require deposits or collect payment online?
Yes. You can set deposit rules, accept online payments, record in-person payments, and keep receipts with the booking.
Does Bookify support packages, memberships, and gift cards?
Yes. Use the options that fit your business and leave the rest turned off.
Teams and locations
Can each teacher have different hours and services?
Yes. Set individual availability, services, locations, and permissions for each team member.
Can one account manage more than one location?
Yes. Teams, services, schedules, and reporting can stay connected across locations.
See a complete music school working
Try Bookify with a real music school workflow
Open the admin panel, student portal, or public booking page. No signup and no setup required.